Just like with enquiries, submitting a Data Access Request can be done:

• By clicking on the ‘Actions’ button within the Dataset table view:

• On the landing page of a Dataset:
• Or via your Library:

Provided you are signed into the Gateway and the Data Custodian has Data Access Requests enabled, the Data Access Request form for the Data Custodian(s) of the Dataset(s) selected will appear. If Datasets & BioSamples from more than one Data Custodian is selected, the Data Access Request form will combine questions and guidance from all Data Custodians into one form for your completion. Once you submit the application, similar to enquiries, a unique thread will be started with each Data Custodian to whom you are applying.

First, you must name your application in the project title field.

Using the ‘Next’ buttons or the section headings on the left-hand side will allow you to navigate through the form. Clicking on a question will reveal the specific guidance to support your response. If you are applying to more than Data Custodian, the guidance for each Data Custodian will be shown on the right-hand side.

Please be sure to click ‘save draft’ periodically to avoid losing your changes.

Once you are ready to submit your application, click ‘Submit application’ at the bottom of the screen.

If there are any mandatory questions left unanswered, you will be prompted to complete them as follows:

Upon submission, you will receive a success message and be taken to your Data Access Request Management Dashboard:

Within the Dashboard you will be able to track and review your applications that are:

• In draft
• Submitted
• In review by a Data Custodian
• Approved
• Rejected
• Withdrawn

You can also use the search bar to search for a specific application.

To find out how to track the status of your application, click here.